Serving on a homeowners association or condo board in Florida is a significant responsibility. Florida law is specific about what boards must do — and the consequences for failing to follow it. Whether you’re a new board member or a seasoned president, here’s what you need to know.

Florida Statutes That Govern Your Association

Florida has two primary statutes that regulate community associations:

• Chapter 718, Florida Statutes — The Condominium Act, governing condo associations
• Chapter 720, Florida Statutes — The Homeowners’ Association Act, governing HOAs

Both require boards to act in the best interest of the association, maintain proper records, hold annual meetings, and follow specific notice requirements. Violations can expose individual board members to personal liability.

Core Board Responsibilities

Financial Oversight

• Adopt an annual budget and distribute it to owners
• Maintain a reserve fund (or pass a vote to waive reserves)
• Collect assessments and pursue delinquencies per the governing documents
• Keep financial records available for owner inspection

Meetings & Records

• Hold at least one annual meeting with proper notice (14 days for HOAs, varies for condos)
• Keep and maintain minutes of all board and membership meetings
• Make official records available to members within 10 business days of a written request

Property & Vendor Management

• Maintain common areas and shared amenities
• Obtain competitive bids for contracts over a threshold amount
• Enforce the community’s deed restrictions and rules uniformly

When to Hire a Licensed CAM

Florida requires a licensed Community Association Manager (CAM) for associations with more than 10 units or annual revenues exceeding $100,000. Even for smaller associations, a professional CAM takes the day-to-day burden off volunteer board members and ensures compliance with Florida’s complex statutory requirements.

Gulf CAM provides licensed, responsive CAM services for HOAs and condo associations throughout the 30A corridor and Florida Panhandle. We handle the compliance, the vendor calls, the owner communications — so your board can focus on the big picture.